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Registry-based trials: a potential model for cost savings?

Published online by Cambridge University Press:  08 May 2020

Brett R. Anderson*
Affiliation:
Division of Pediatric Cardiology, NewYork-Presbyterian/Morgan Stanley Children’s Hospital, Columbia University Irving Medical Center, New York, NY, USA
Evelyn G. Gotlieb
Affiliation:
The Wharton School, University of Pennsylvania, Philadelphia, PA, USA
Kevin Hill
Affiliation:
Department of Pediatrics, Duke Clinical Research Institute, Duke University Medical Center, Durham, NC, USA
Kimberly E. McHugh
Affiliation:
Department of Pediatrics, Medical University of South Carolina, Charleston, SC, USA
Mark A. Scheurer
Affiliation:
Department of Pediatrics, Medical University of South Carolina, Charleston, SC, USA
Carlos M. Mery
Affiliation:
Texas Center for Pediatric and Congenital Heart Disease, Dell Children’s Medical Center, University of Texas Dell Medical School, Austin, TX, USA
Glenn J. Pelletier
Affiliation:
Division of Cardiac Surgery, Nemours Cardiac Center, Alfred I duPont Hospital for Children, Wilmington, DE, USA
Jonathan R. Kaltman
Affiliation:
National Heart Lung and Blood Institute, National Institutes of Health, Bethesda, MD, USA
Owen J. White
Affiliation:
CardioAccess, Fort Lauderdale, FL, USA
Felicia L. Trachtenberg
Affiliation:
New England Research Institutes, Watertown, MA, USA
Danielle Hollenbeck-Pringle
Affiliation:
New England Research Institutes, Watertown, MA, USA
Brian W. McCrindle
Affiliation:
Department of Cardiology at SickKids, Labatt Family Heart Centre, University of Toronto, The Hospital for Sick Children, Toronto, Canada
Donna M. Sylvester
Affiliation:
Department of Cardiology, The Children’s Hospital of Philadelphia, Philadelphia, PA, USA
Aaron W. Eckhauser
Affiliation:
Section of Pediatric Cardiothoracic Surgery, Division of Cardiothoracic Surgery, Department of Surgery, University of Utah, Salt Lake City, UT, USA
Sara K. Pasquali
Affiliation:
Division of Pediatric Cardiology, C.S. Mott Children’s Hospital, Ann Arbor, MI, USA
Jeffery B. Anderson
Affiliation:
Division of Pediatric Cardiology, Cincinnati Children’s Hospital and Medical Center, Cincinnati, OH, USA
Marcus S. Schamberger
Affiliation:
Division of Pediatric Cardiology, Riley Children’s Hospital, Indianapolis, IN, USA
Subhadra Shashidharan
Affiliation:
Division of Cardiovascular Surgery, Children’s Healthcare of Atlanta, Atlanta, GA, USA
Jeffrey P. Jacobs
Affiliation:
Division of Cardiovascular Surgery, Department of Surgery, Johns Hopkins All Children’s Heart Institute, St. Petersburg, FL, USA
Marshall L. Jacobs
Affiliation:
Division of Cardiac Surgery, Department of Surgery, Johns Hopkins School of Medicine, Baltimore, MD, USA
Marko Boskovski
Affiliation:
Division of Cardiac Surgery, Harvard Medical School, The Brigham and Women’s Hospital, Boston, MA, USA
Jane W. Newburger
Affiliation:
Department of Cardiology, Boston Children’s Hospital, Boston, MA, USA Department of Pediatrics, Harvard Medical School, Boston, MA, USA
Meena Nathan
Affiliation:
Department of Pediatrics, Harvard Medical School, Boston, MA, USA Department of Cardiac Surgery, Boston Children’s Hospital, Boston, MA, USA
*
Author for correspondence: B. Anderson, MD, MBA, MS, NewYork-Presbyterian/Morgan Stanley Children’s Hospital, 3959 Broadway, CH-2 North, New York, NY10032-3784, USA. Tel: +1 (212) 305 8509; Fax: +1 (212) 305 4429. E-mail: bra2113@cumc.columbia.edu
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Abstract

Background/Aims:

Registry-based trials have emerged as a potentially cost-saving study methodology. Early estimates of cost savings, however, conflated the benefits associated with registry utilisation and those associated with other aspects of pragmatic trial designs, which might not all be as broadly applicable. In this study, we sought to build a practical tool that investigators could use across disciplines to estimate the ranges of potential cost differences associated with implementing registry-based trials versus standard clinical trials.

Methods:

We built simulation Markov models to compare unique costs associated with data acquisition, cleaning, and linkage under a registry-based trial design versus a standard clinical trial. We conducted one-way, two-way, and probabilistic sensitivity analyses, varying study characteristics over broad ranges, to determine thresholds at which investigators might optimally select each trial design.

Results:

Registry-based trials were more cost effective than standard clinical trials 98.6% of the time. Data-related cost savings ranged from $4300 to $600,000 with variation in study characteristics. Cost differences were most reactive to the number of patients in a study, the number of data elements per patient available in a registry, and the speed with which research coordinators could manually abstract data. Registry incorporation resulted in cost savings when as few as 3768 independent data elements were available and when manual data abstraction took as little as 3.4 seconds per data field.

Conclusions:

Registries offer important resources for investigators. When available, their broad incorporation may help the scientific community reduce the costs of clinical investigation. We offer here a practical tool for investigators to assess potential costs savings.

Information

Type
Original Article
Copyright
© The Author(s), 2020. Published by Cambridge University Press
Figure 0

Table 1. Input values and data sources used in base case models and sensitivity analyses.

Figure 1

Figure 1. Data capture – the flow of data from electronic medical records to registries to research. Here we delineate the normal flow of data from electronic medical records and surveys to registries and the different ways in which investigators can access these data. (I) Under standard clinical trial design, data are all manually abstracted and transmitted to a data coordinating centre for linkage and cleaning. (II) Data from electronic medical records and surveys are also entered into locally held databases at each centre and then transmitted from each centre to a central, multi-centre data repository. These data can be accessed using the following strategies: (a) at each site via study-specific queries that select only the necessary data for transmission to a data coordinating centre, (b) at each site via a more generic query that abstracts less specific data that is cleaned either at each site or at the data coordinating centre post hoc, or (c) from the central data repository that has already cleaned and linked the data. While centres own locally held data, there may be fees associated with accessing central repository data.

Figure 2

Figure 2. Tornado diagram. The tornado diagram graphically displays the effects on cost savings of changes in the 14 most impactful study parameters when comparing the costs associated with data acquisition, cleaning, and linkage under a standard trial design versus a registry-based trial when accessing locally held data via a study-specific data query. The vertical line represents the expected cost savings ($152,314) associated with a registry-based trial when all study parameters are at base case estimates. Grey bars represent high range values for each parameter; black lines represent low range values for the parameter. Dashed line represents the point at which standard trial and registry-based trial designs would be equally cost effective. This diagram assumes only one study characteristic changes at a time.

*Wages under standard and registry-based trials were analysed based on a wage index variable, introduced to account for variation in personnel salaries.
Figure 3

Table 2. Estimated cost savings associated with registry utilisation versus standard trial design, as a function of study size and other key trial characteristics, assuming registry data accessed locally.

Figure 4

Figure 3. Two-way sensitivity analyses. Graphs display the interactive effects on cost savings of two simultaneous changes in study parameters when comparing a standard trial design versus a registry-based trial when accessing locally held data via a study-specific data query. (a) Displays the effects of changes in the total number of data elements able to be abstracted versus the average number of seconds it takes a research coordinator to abstract each variable for each patient; (b) displays the effects of changes in the total number of data elements able to be abstracted versus the number of centres participating in data abstraction; (c) displays the effects of changes in the total number of data elements able to be abstracted versus the salaries of research coordinators; and (d) displays the effects of changes in the total number of data elements able to be abstracted versus the quality of the registry data (the percentage of data that require manual data review). Red denotes scenarios in which a standard trial design would be less costly. Blue denotes scenarios in which registry-based trials would be less costly.

Supplementary material: PDF

Anderson et al. Supplementary Materials

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